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Microsoft Office 365 Cloud Usage Enablement

MS Office 365, comprising SharePoint, Outlook, Teams, Planner, Power Automate, Forms, etc, has been adopted and installed by many area non-profits, which is a good step toward cloud-based collaboration so that information and document sharing can take place outside the office. However, much of the power of Office 365 is not known to these organizations, such as how it can be used to build intranet/extranet websites and workflow applications that manage essential operations such as contact (Client/Donor) management. This project will lead to: (1) Getting small non-profits to better use products such as SharePoint and (2) Build simple CRM (or other apps) to demonstrate the quick app development capability of SharePoint, Power Automate.

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Project Impact(s): Business Process, Mentoring, OpenBeam, Technology Enablement

This project is in Develop Phase.

  • Please scroll the following to view Beam's understanding of the project's strategy, indicators, expected results, and monitored metrics.
  • Please click this Link to get to the mainline view of the project.

 

Collaborators, Project Type, Impacts, Related Projects

 

Collaborators 

Lead Organization: openBeam.net

Contact: Al Lun ; Email: kalun@openbeam.net ; Phone: TBD

Known/Likely Collaborators: Ability Building Center ; Diversity Council ; IMAA ; OpenBeam

Potential Collaborators: Olmstead County Information Technology Solutions ; Olmsted County Community Services ; Rochester Area Nonprofit Consortium ; Spark (Formerly Minnesota Children's Museum - Rochester)

Related Projects

America's City for Health ; Building Out Community Mobilization Resources Coalition ; Community Dashboard ; Culturally Powered Communities ; DMC Dashboard ; Envisioning a 21st Century City: Regional Issues, Global Perspectives ; Global Technovation Challenge ; Hubsource.mn (employment hub) ; Intercultural Center, Rochester (Creating a 21st Century Community Space) ; Non-profit Consortium Buildout ; Project HEALINGS of MN ; Rochester Intercultural Economic Exchange (RICE)

Impacts 

Major Impact:  Technology Enablement

PlanScape Impacts :

Level 1: Business Process, Mentoring, OpenBeam, Technology Enablement

Level 2: Technology Enablement

DMC Impacts:

Education/Learning Environment

Community Health Impacts:

Type of Project

Tooling  

 

 

 

Strategy

1. Self learning

2. Recruit SharePoint SME's and IT enthusiasts

3. Teach the teacher

4. Identify use cases

5. Build SharePoint web apps

 

Expected Results

- Better communication and virtual teaming within an organization and among organizations

- Seamless hand-offs of actions/project tasks

- More transparency and accountability

 

 

 

Outcome Indicators

- IT costs reduction

- User satisfaction

 

 

Metrics
Unknown

 

Key reports on: Microsoft Office 365 Cloud Usage Enablement

Microsoft Office 365 Cloud Usage Enablement (OpenBeam's Learning Journey) (February 15, 2021)

From the beginning to now, it was a painful and revealing story to learn about the power, complexity and the potential of MS Office 365. 

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SharePoint Usage Enablement Presentation (September 27, 2019)
SharePoint Usage Enablement Presentation to Nonprofit consortium 

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Last modified by support on 2022/08/29
Created by support on 2018/01/16

 

 

 

Site Information
Project Phase Definitions
The following defines the various project phases:
  1. Available - a product, program or service is in production
  2. Develop - program or application is being developed
  3. Plan - idea is solid, stakeholders are identified, and there is strong commitment to go forward from all parties.
  4. Concept Phase - idea scoped out with enough details to give an early sizing and/or to build a proof of concept
    demonstration
  5. Pre-concept Phase - an early idea or a requirement.
About Beam

Community Beam (dmcbeam.org) is a registry of private and public resources (organizations, projects, initiatives, programs) that underpin economic and social developments of greater Rochester:

  • For the commercial sector, we tend to register startup activities (new companies and new commercial projects) that bring diversification and high-impact opportunities to the area.
  • For the non-profit sector, we wish to shine light on all the organizations and services that otherwise labor under relative obscurity.
  • Our hope is that dmcbeam.org will encourage cross-sector collaborations and creative solutions.

While there are a number of registries in the community, dmcbeam.org's  distinct value is to pilot a database with a data structure and categorizations that answer the questions such as: What organizations or projects/programs in our community that have purported relevance with some of the over-arching focuses put forward by initiatives such as DMC, J2G and Health Improvements?

This database could be used as one of the ways to explore the capacities of the community. If you are someone on an exploratory journey to learn about the greater Rochester community. dmcbeam.org could be an interesting first step.

Links to Beam sub-sites 
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